GPSR Technical File Example: A Sample Evidence Pack

A trading name of A Star Supply · Contact

This is an example pack for a fictional product. Every business name, address and document below is made up, to show exactly what each section of a real pack contains. Your pack is built from your own product details and documents.

Notice what it does: it indexes what you already have, shows which Article 9 documentation categories are missing, and gives you the worksheets to complete. It does not assess hazards or sign anything for you.

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DRAFT - DOCUMENTATION PREPARED FROM CUSTOMER-SUPPLIED INFORMATION AND EVIDENCE FOR CUSTOMER REVIEW AND APPROVAL.

Order reference: EXAMPLE-0001 · Generated: 2026-09-17T09:00:00.000Z · Prepared by: Instilus GPSR Document Preparation · Scope: administrative document preparation from customer-supplied information only.

1. Technical File Index

Supplied document	Art 9 category	Pages
TB-01 product specification sheet.pdf	general-description	2
Supplier fabric composition certificate.pdf	design-and-manufacturing	1
Sewn-in label and swing tag artwork.pdf	label-artwork	1

2. Article 9 Documentation Gap Report

Gap report compares supplied documents against the GPSR Article 9 documentation checklist. It identifies what is present, absent or unclear in the CUSTOMER-SUPPLIED bundle only. It is not a determination of compliance.

Published documentary category	Status
general-description	SUPPLIED (TB-01 product specification sheet.pdf)
design-and-manufacturing	SUPPLIED (Supplier fabric composition certificate.pdf)
safety-assessment-evidence	NOT SUPPLIED
test-reports	NOT SUPPLIED
instructions-and-safety-information	NOT SUPPLIED
label-artwork	SUPPLIED (Sewn-in label and swing tag artwork.pdf)
other-supporting	NOT SUPPLIED

Action for customer: obtain or compile the flagged categories. Instilus cannot supply evidence on your behalf.

3. Risk Assessment Template

This section provides the published structure only. Instilus has not assessed any hazard. Complete every row yourself; where a row can be supported by your own supplied documents, cite them as shown in the example column.

Ref	Hazard / foreseeable misuse scenario	Affected group	Existing controls (cite your docs)	Residual action	Owner
RA-1	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	Manufacturer
RA-2	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	Manufacturer
RA-3	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	[CUSTOMER TO COMPLETE]	Manufacturer

Facts extracted from your supplied bundle (verbatim, for your reference):

Material: 100% cotton canvas body
Material: Cotton webbing handles
Customer note: Handles are double-stitched at both ends.

[CUSTOMER TO COMPLETE] - hazard identification and severity judgements are the manufacturer's responsibility and have not been made by Instilus.

4. Declaration of Conformity Worksheet

DECLARATION OF CONFORMITY - UNSIGNED DRAFT. To be reviewed, completed and signed only by the manufacturer or its authorised representative. FORGE does not sign, certify or guarantee this declaration.

Field	Value
Manufacturer	Example Maker Co. (fictional), 1 Sample Street, Exampletown, United Kingdom (fictional address) (hello@example.com)
Product / type	Cotton canvas tote bag - model/type: TB-01
Batch identifier scheme	Batch code on the sewn-in label, format YYMM-NN
Markets	Germany, France, Ireland

Standards referenced by your own test reports

No standards cited - no test reports were supplied. [CUSTOMER TO COMPLETE]

Conformity statement

[CUSTOMER TO COMPLETE] - the manufacturer completes and signs the declaration itself. Instilus does not sign, certify or determine conformity.

5. Label / Listing Information Block (Article 19 fields)

Assemble these fields into your product listing and packaging exactly as required by the marketplaces you sell on.

Required field	Your value
Manufacturer name	Example Maker Co. (fictional)
Manufacturer postal address	1 Sample Street, Exampletown, United Kingdom (fictional address)
Manufacturer email	hello@example.com
Product identifier (model/type/batch)	TB-01
EU Responsible Person name/address/email	MISSING - appoint an EU Responsible Person yourself; see marketplace guidance. Instilus does not provide this role.

6. Missing Evidence Flags

safety-assessment-evidence: no supplied document mapped to this category.
test-reports: no supplied document mapped to this category.
instructions-and-safety-information: no supplied document mapped to this category.
other-supporting: no supplied document mapped to this category.

7. Audit Trail (evidence-to-field map)

Output field	Value origin	Source
file-index entry	TB-01 product specification sheet.pdf	supplied bundle: TB-01 product specification sheet.pdf
gap-report status (general-description)	SUPPLIED	supplied bundle: TB-01 product specification sheet.pdf
file-index entry	Supplier fabric composition certificate.pdf	supplied bundle: Supplier fabric composition certificate.pdf
gap-report status (design-and-manufacturing)	SUPPLIED	supplied bundle: Supplier fabric composition certificate.pdf
file-index entry	Sewn-in label and swing tag artwork.pdf	supplied bundle: Sewn-in label and swing tag artwork.pdf
gap-report status (label-artwork)	SUPPLIED	supplied bundle: Sewn-in label and swing tag artwork.pdf
DoC worksheet - manufacturer block	Example Maker Co. (fictional)	intake form

End of pack. Print to PDF via your browser if a PDF copy is required for upload to a marketplace.