GPSR for eBay Sellers — what to put in each document slot

eBay lets you attach product safety documents to a listing. Here is what belongs in them, and what eBay will not accept as a substitute.

eBay gives you document slots. Most sellers fill them wrongly.

eBay allows several product-safety documents to be attached per listing, in common formats and in multiple languages. The slots are genuinely useful, and they are also the reason many sellers believe the obligation is discharged once something has been uploaded.

Uploading the wrong document is not better than uploading nothing. A file that does not answer the question creates a record showing you were asked and responded with something irrelevant.

• Instructions and safety information — what ships with the product, in the buyer’s language. This is the slot most often left empty and the one most often requested.
• Warnings and hazard information, where the product has any. "None applicable" is a legitimate entry if you have genuinely assessed it; silence is not.
• Manufacturer and Responsible Person identification, which is listing data rather than an attachment.
• Supporting safety evidence — the test report or materials declaration that stands behind your safety claims.

A supplier CE certificate is not an answer to a GPSR request

The most common upload is whatever certificate the supplier provided. A CE declaration evidences conformity with the specific legislation it names — it is one input to a technical file and it is not the file, and it does not contain the instructions and warnings a safety-information request is asking for.

If your supplier has given you a single PDF and you have attached it to every slot, that is worth revisiting before somebody asks.

The documents you attach to a listing are the visible layer. Article 9 requires you to hold the full technical file behind it and produce it on request — attachments do not replace it.

Northern Ireland catches UK eBay sellers

A business seller on eBay.co.uk shipping to Northern Ireland is placing goods on the EU single market for these purposes, which brings the Responsible Person and technical-file duties with it.

Sellers who consider themselves purely domestic are frequently in scope without realising, because the order looks and ships like any other UK order.

Who this is for

eBay sellers shipping into the EU and Northern Ireland from outside the EU, including business sellers on eBay.co.uk who take Northern Ireland orders. You appoint your own Responsible Person; we assemble the evidence file from documents you already hold.

What you get

• Technical-file document index (Article 9 categories)
• Documentation gap report (what is present / missing)
• Declaration-of-conformity worksheet — you complete & sign it
• Article 19 label / listing information block
• Missing-evidence flags and a full audit trail

Eligibility check (30 seconds)

Pricing

All packs are administrative document preparation only, delivered as a DRAFT for your own review. No subscription. Pay per pack via Stripe.

GPSR guidance for your situation

The requirements are the same; what changes is where you sell and what you need to produce.

• Does GPSR apply to my product?
• Selling on Amazon
• Selling on Etsy
• What a GPSR technical file must contain
• Selling on Shopify
• UK seller shipping into the EU
• Selling into Germany
• Selling into France
• Selling into the Netherlands
• Selling into Spain
• Small business or sole trader
• Selling on TikTok Shop